The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Job Category : Foreign and Commonwealth Office (Operations and Corporate Services)
Job Subcategory : Finance.
Job Description :
The Accountant is responsible for providing an efficient and effective accounting service to the British Embassy Kinshasa.
The Accountant will work in liaison with the Regional Finance Team in Pretoria and the Global Transaction Processing Centres (GTPC) in Manila and Milton Keynes to ensure that all the accounting processes and procedures at Post are in compliance with UK Government Financial Policies and Regulations.
The jobholder reports to the Corporate Services Manager within the Corporate Services Team (CST).
Roles and Responsibilities :
The British Embassy Kinshasa requires the Accountant to take on a variety of finance tasks:
- Work with budget holders and staff to enhance compliance with GTPC procedures for Distribution Sets, Invoices, Debit and Credit memos, miscellaneous receipts, and Network Post Accounts (NPAs) including correctly accounting for spend and reducing the risk of fraud ;
- Receive, review and submit invoices to the GTPC for processing. Investigate problem invoices and resolve within 10 days ;
- Monitor the post official cash box and bank accounts. Process and record all cash payments and receipts, on the NPA as per the guidance ;
- Carry out the housekeeping of the Invoices on Hold, Goods receipted and not invoiced , the Open POs reports according to the Financial Performance Compliance Indicators ;
- Perform the End of Month tasks according to the FCO guidance ;
- Work with the GTPC to ensure balance sheet accounts are reconciled on a regular basis ;
- Respond to queries from the Senior Management, GTPC and Hub on financial transactions and submit returns within agreed timelines ;
- Carry out account reconciliation with Suppliers and report issues ;
- Entering and maintaining the Miscellanuous receipts records and ensuring that debts are collected in a timely manner ;
- Receiving funds into the Embassy Accounts according to the FCO guidance and procedures. Performing the Cash In Transit transactions and working with the GTPC on bank accounts reconciliation ;
- Maintenance of the Local Budget records by preparing and submitting the Budget Amendable and Forecasting returns as per the published guidelines and calendar. Running the reports for distribution to the Devolved Budget Holders, quality assessing their returns and responding to the challenge sessions with the Regional Finance Hub ;
- Preparing and monitoring an accurate Funding Profile for the Financial Year ;
- To proactively analyse the accounts and highlight discrepancies ;
- To manage the relationship with the local bank ;
Essential qualifications, skills and experience
- Strong Organisational skills (time management), ability to multi-task and attention to details ;
- Learning skills: to be able to quickly learn and apply the Embassy procurement and accounting systems ;
- Good experience using MS office suite of programmes ;
- Sound Experience in Accounting and Resource Management, Professional qualification in Accountancy and Knowledge of accounting software would be an asset ;
- Work in a busy and multicultural environment ;
- Level of language required: to be able to communicate fluently (oral and written expressions) both in English and French.
Desirable qualifications, skills and experience
- Familiar with Oracle based systems ;
- Required competencies ;
- Changing and Improving, Making Effective Decisions, Collaborating and Partnering, Delivering at Pace.
Please complete the application form in full as the information provided is used during screening.
Please check your application carefully before you submit, as no changes can be made once submitted.
The British Embassy will never request any payment or fees to apply for a position.
Employees recruited locally by the British Embassy in Kinshasa are subject to Terms and Conditions of Service according to local employment law in Democratic Republic of Congo.
All candidates must be legally able to work and reside in the country of the vacancy with the correct visa/work permit status or demonstrate eligibility to obtain the relevant permit.
The responsibility lies on the successful candidate to;
The British Embassy do not sponsor visas/work permits except where it may be local practice to do so.
Employees who are not eligible to pay local income tax: e.g. certain third-country nationals and spouses/partners of UK diplomats will have their salaries abated by an equivalent amount.
Information about the Foreign and Commonwealth Office Competency Framework can be found on this link: https://www.gov.uk/government/publications/civil-service-competency-fram... Please note: AA=A1, AO=A2, EO=B3, HEO=C4, SEO=C5
Reference checking and security clearances will be conducted on successful candidates.